ASSOCIATION
SCHOOL BOARD
POLICY MANUAL
MECKLENBURG
COUNTY PUBLIC SCHOOLS
© 1992
Revised 1994
Last Policy Revision: December 17, 2009
This manual contains the policies of the
Policy development in our school system
is a dynamic, ongoing process. New problems, issues, and needs charge our
school division to the continuing need to develop new policies or to revise
existing ones.
How to Use This Manual
The Mecklenburg County Schools operate
according to policies established by the
In the interests of harmony, efficiency,
uniformity of interpretation, coordination of effort, and in fairness to all
concerned, the Board makes this manual available to all who are affected by its
policies. Copies are to be maintained in school libraries, public libraries,
principals' offices, and School Board/superintendent's office.
_________________________________________________________________
Please Note: All copies of this policy
manual are the property of the Mecklenburg County Schools.
Codification system is copyrighted by
the
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SECTION
TABLE OF
CONTENTS
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GO DIRECTLY TO THE INDIVIDUAL SECTION
A FOUNDATION
AND BASIC COMMITMENT
B BOARD
GOVERNANCE AND OPERATIONS
J STUDENTS
Click on the underlined links to
access the individual sections of the
policy manual
School Board Policy manual is in PDF
Format. If you do not have Adobe Reader on your computer, click on the Adobe
Picture Link Below to download it.
A FOUNDATION
AND BASIC COMMITMENT CLICK TO RETURN TO THE TABLE OF CONTENTS
AA School Division Legal
Status
ABB Staff Involvement in
Decision Making (Also GBB)
ABC Student Involvement (Also JFB)
ACA Nondiscrimination on
the Basis of Disability
ACA-R Nondiscrimination
on the Basis of Disability
AE School Division Goals
and Objectives
AE-E School Division
Goals and Objectives
AF Commitment to
Accomplishment
AFA Evaluation of School
Board Operational Procedures
AFA-E Evaluation of
School Board Operational Procedures
AFB Evaluation of the
Superintendent (Also CBG)
AFC Evaluation of
Professional Staff
(Also GCN)
AFD Evaluation of Support
Staff
(Also GDN)
AFE Evaluation of
Instructional Programs (Also IM)
B BOARD GOVERNANCE AND OPERATIONS CLICK TO RETURN TO THE TABLE OF CONTENTS
BBA School Board Powers
and Duties
BBA-R School Board Powers and Duties
BBBA Qualifications for
Appointed Board Members
BBBC Board Member Oath of
Office
BBD Board Member Removal from Office
BBE Unexpired Term Fulfillment
BBFA School Board Members
Conflict of Interest
BCA School Board
Organizational Meeting
BCA-R School Board
Organizational Meeting
BCC Appointed School Board
Officials
BCC-R Appointed School
Board Officials
BCF Advisory Committees to
the School Board
BCG School Attorney
BDA Regular School Board
Meetings
BDB Special School Board
Meetings
BDCA Calling and
Certification of Executive Sessions
BDCA-E Calling and
Certification of Executive Sessions
BDD Electronic Participation in Meetings from Remote Locations
BDDA Notification of School Board Meetings
BDDC Agenda Preparation
and Dissemination
BDDD Quorum
BDDE Rules of Order
BDDF Voting Method
BDDG Minutes
BDDH Public Participation at School Board Meetings (Also KD)
BFC Policy Adoption
BFE Administration in
Policy Absence
(Also CHD)
BG Board-Staff
Communications
(Also GBD)
BHB School Board Member
Development Opportunities
BHD School Board Member
Compensation and Benefits
BHE School Board Member
Insurance
CBA Qualifications and
Duties of Superintendent
CBB Recruitment and
Appointment of Superintendent
CBCA Disclosure Statement
Required of Superintendent
CBD Superintendent’s
Compensation and Benefits
CBG Evaluation of the
Superintendent
CBG-E Evaluation of the
Superintendent
CC Administrative Organization Plan
CF School Building
Administration
CHD Administration in Policy Absence (Also BFE)
CLA Reporting Acts of
Violence and Substance Abuse
CM School Division Annual
Report
CMA Mecklenburg County
Public Schools Annual Report Card
D FISCAL MANAGEMENT CLICK TO RETURN TO THE TABLE OF CONTENTS
DG Custody and Disbursement
of School Funds
DI Financial Accounting and
Reporting
DJB Petty Cash Funds
DJFA Procurement
DJF-R Purchasing Procedures
DJG Vendor Relations
DLC Travel Expense
Reimbursements
DLC-R Reimbursement for Proffessional Conference Attendance
DO Non-Locally Funded Programs
E SUPPORT SERVICES CLICK TO RETURN TO THE TABLE OF CONTENTS
EB School Crisis and Emergency
Management Plan
EBA Buildings and Grounds
Inspections
EBAA Reporting of Hazards
EBAB Reporting of
Possible Exposure to Viral Infections
EBBA First Aid
EBBB Personnel
Training-Viral Infections
EBCB Fire Drills
EBCC Tornado Drills
EBCD School Closings
EB-R School Safety Audits
EC Buildings and
Grounds Management
ECAB Vandalism
ECA Inventory and Reporting of Loss or Damage
EDC Authorized Use of
School-Owned Materials
EDCA Vehicle Use for After Hours Support Services
EEA Student Transportation Services
EEAB School Bus
Scheduling and Routing
EEAB-R Alternate Bus
Stops
EEAC School Bus Safety
Program
EEACC-R Student
Conduct on School Buses (Also JFCC-R)
EEAD Special Use of
School Buses
EFA Food Purchasing
EFB Free and Reduced Price
Food Services
EFE Food Service Records and Reports
EGAA Reproduction of
Copyrighted Materials
EGAA-R Reproduction of Copyrighted Materials
EGAAA Computer Software
Copyright Compliance
EGAAA-R Computer Software Copyright Compliance
F FACILITIES DEVELOPMENT CLICK TO RETURN TO THE TABLE OF CONTENTS
FEA Educational Facilities Specifications
FECBA Energy-Conserving
Construction
FECBB Accommodations for
the Disabled
FEG Supervision of
Construction
FE-R Playground Equipment
FF Public Dedication of New Facilities
G PERSONNEL CLICK TO RETURN TO THE TABLE OF CONTENTS
GAA Definitions
GAB Acceptable Computer
System Use Policy (Also IIBEA)
GAB-E Acceptable
Computer System Use Policy
GAB-R Acceptable Computer System Use Policy
GB Equal Employment
Opportunity/Non-Discrimination
GBA/JFHA
Sexual
Harassment/Harassment Based on Race, National Origin, Disability and Religion
GBA-F/JFHA-F Report of
Harassment
GBB Staff Involvement in
Decision Making
GBC Staff Compensation Procedures
GBC-E2 Notice of How Employees Who Work Less Than 12 Months are to be paid
GBD Board-Staff
Communications (Also BG)
GBE Staff Health
GBEA
Unlawful
Manufacture, Distribution, Dispensing, Possession or Use of a Controlled
Substance
GBEA-E Unlawful
Manufacture, Distribution, Dispensing, Possession or Use of a Controlled
Substance
GBEA-R Unlawful
Manufacture, Distribution, Dispensing, Possession or Use of a Controlled
Substance
GBEC Tobacco Products — Staff (Also JFCH)
GBED Drug/Alcohol-Free Workplace
GBG Staff Participation in
Political Activities
GBI Staff Gifts and
Solicitations
GBLA Third Party
Complaints Against Employees
GBLA-E Third Party Complaint
Form
GBM Professional Staff
Grievances
GBMA-E Support Staff
Grievances
GBMA-R Procedure for
Adjusting Grievances for Support Staff
GBO Virginia Retirement
System
GCA Local Licenses for
Teachers
GCB Professional Staff
Contracts
GCB-R Professional Staff
Contracts
GCBA Professional Staff
Salary Schedules
GCBB Professional Staff
Supplementary Pay Plans
GCBD Professional Staff
Leaves and Absences
GCBD-R Professional
Staff Leaves and Absences (Also GDBD-R)
GCBE-E Family and Medical Leave
GCBEA Leave Without Pay
GCBF Teaching Experience
Credit
GCBG Sick Leave Bank (Also GDBG)
GCBH Share Leave
GCBH-E Share Leave (Also GDBH-E)
GCCA Posting of
Professional Staff Vacancies
GCCB Employment of Family Members
GCDA Effect of Criminal
Conviction
GCDA-R Effect of
Criminal Conviction
GCDB Filling
Administrative Vacancies
GCE Part-Time and
Substitute Professional Staff Employment
GCG Professional Staff
Probation and Continuing Contract
GCI Professional Staff
Assignments and Transfers
GCJ Professional Staff
Time Schedules
GCL Professional Staff
Development
GCM Supervision of the
Evaluation Process
GCN Evaluation of
Professional Staff
GCPA Reduction in
Professional Staff Work Force
GCPA-R Reduction in
Professional Staff Work Force
GCPB Resignation of
Professional Staff Members
GCPB-R Resignation of
Professional Staff Members
GCPC Employee Retirement
GCPD Professional Staff
Members: Contract Status and Discipline
GCQA Non-school
Employment By Professional Staff Members
GCQA-R Outside Employment Activity By Professional Staff Members
GCQAB Tutoring for Pay
GCQB Professional Staff
Research and Publishing
GCQB-R Professional
Staff Research and Publishing
GDB Support Staff
Employment Status
GDBA Support Staff Salary
Schedules
GDBD Professional and Classified Staff Leaves
and Absences
GDBD-R Professional and Classified Staff
Leaves and Absences (Also GCBD-R)
GDBG Sick Leave Bank (Also GCBG)
GDBH Share Leave
GDBH-E Share Leave (Also GCBH-E)
GDDA Bus Drivers
GDI Support Staff
Assignments and Transfers
GDJ Support Staff Time
Schedules
GDJ-R Support Staff Time
Schedules
GDN Evaluation of Support
Staff
GDPB Resignation of Support
Staff Members
GDPC Retirement of
Support Staff Members
GDPD Support Staff
Members: Contract Status and Discipline
GDPD-R Support Staff
Members: Contract Status and Discipline
GDQ Drug and Alcohol
Testing for School Bus Drivers
GDQ-E Drug and Alcohol
Testing for School Bus Drivers
GDQ-R Drug and Alcohol
Testing for School Bus Drivers
Procedure
for Adjusting Grievances
H NEGOTIATIONS CLICK TO RETURN TO THE TABLE OF CONTENTS
(Section H is not applicable in
state of
I INSTRUCTION CLICK TO RETURN TO THE TABLE OF CONTENTS
IA Instructional Goals and
Objectives
IAA Notification of
Learning Objectives
IC/ID School
Year/School Day
IC/ID-E Early
Release Parent Guardian Statement
IC/ID-R Early
Release
IEC Bill of Rights of the Constitution of US
IFB Pilot, Research or
Experimental Projects
IGA Basic Instructional
Program
IGAD Career and Technical
Education
IGAE/ IGAF Health
/ Physical Education
IGAG Teaching about
Drugs, Alcohol, and Tobacco
IGAI Character Education
IGAJ Driver Education
IGAK Alternatives to Animal Discection
IGBA Programs for
Students with Disabilities
IGBB Programs for Gifted
Students
IGBC Parental Involvement
IGBC-R Programs for
Disadvantaged Students
IGBE Remedial Instruction
Program
IGBF Limited English Proficient Students
IGBG Homebound,
Correspondence, and Alternative Means of Instruction
IGBH Alternative
Education Program
IGBI Advanced Placement
Classes and Special Programs (Also: LEB)
IGCA Summer Schools
IGDA-R Student
Organizations
IGE Adult Education
IHB Class Size
IIAA Textbook Selection
and Adoption
IIAB Supplementary
Materials Selection and Adoption
IIAE Innovative or
Experimental Projects
IIBD School Libraries/Media
Centers
IIBEA Acceptable
Computer System Use
IIBEA-R Acceptable
Computer System Use
IIBEA-E Sample Letter
to Parents: Acceptable Computer System Use
IIBEA-E2 Acceptable Computer System Use Agreement
IICA Field Trips and
Excursions
IICA-R Field Trips and
Excursions
IICB/IICC Community Resource
Persons School Volunteers
IJ Guidance and Counseling
Program
IKA Parental Assistance
with Instruction
IKB Homework
IKB-R Homework
IKC Assessment of Student
Performance
IKC-R Assessment of Student
Performance
IKEB Acceleration and
Promotion
IKEB-R Acceleration and
Promotion
IKEC Grade Point Average
(Local)
IKF Standards of Learning
and Graduation Requirements
IKF-R Standards of
Learning and Graduation Requirements
IKFA Locally Awarded Verified Credits
IKFA-R Locally Awarded
Verified Credits
IKG Remediation Recovery
Program
IM Evaluation of
Instructional Programs
INB Teaching about
Controversial Issues
INB-R Teaching about
Controversial Issues
INDC-R Religion in the
Schools
J STUDENTS CLICK TO RETURN TO THE TABLE OF CONTENTS
JB Equal Educational
Opportunities/Non-Discrimination
JCC School Choice for Students Enrolled in Schools Id. By Improvement
JCB Transfers of Students
in Persistently Dangerous Schools (Also: JC) (Also: JCA) (Also: JCC)
JCA Transfer Requests By Student Victims Of Crime
JEA Compulsory Attendance
Ages
JEA-R Truancy
Regulations
JEB Entrance Age
JEC School Admission
JEC-E School Admission
JEC-R School Admission
JECA Admission of
Homeless Children
JECAB Admission of Nonresident Students (Tuition)
JECAB-E Application For Admission as a Nonresident Student
JECAB-R Regulations Governing Nonresident Students
JECB Admission of
Nonpublic Students for Part-Time Enrollment
JED Student
Absences/Excuses/Dismissals
JED-R Student
Absences/Excuses/ Dismissals
JEG Exclusions and
Exemptions from School Attendance
JFB Student Involvement in
Decision Making (Also ABC)
JFC Student Conduct
JFC-R Student Conduct
JFC-R Standards of
Student Conduct
JFCA Teacher Removal of
Students from Class
JFCAA
JFCA-E Teacher Removal
of Students from Class
JFCB Sportsmanship,
Ethics and Integrity
JFCB-R Sportsmanship,
Ethics, and Integrity
JFCC Student Conduct on
School Buses
JFCC-R Student Conduct
on School Buses
JFCD Weapons in School
JFCE Gang Activity or
Association
JFCE-R Gang Activity or
Association
JFCF Drugs in School
JFCFA Class Disruptions
JFCG Disrespectful
Behavior by Students
JFCH Tobacco Products -
Students
JFCI Substance Abuse —
Drugs and Alcohol
JFCI-R Substance Abuse-
Drugs and Alcohol
JFCIA Substance Abuse -
Student Assistance Program
JFCJ Written Notification
of Violation of School Policies
JFCK Disruptive Language
JFCL Students Threats or
Striking an Adult Working in a School
JFCM Student Fighting
JFCN Cumulative Nature of
Student Infractions
JFCO Student Dress Code
JFCP Addressing Staff by
Students
JFG-E Search and Seizure
JFHA/GBA Sexual
Harassment/Harassment Based on Race, National Origin, Disability and Religion
JFHA-F/GBA F Report of
Harassment
JGD/JGE Student
Suspension/Expulsion
JGD/JGE-R Student
Suspension/Expulsion
JGDA Disciplining
Students with Disabilities
JGDB Discipline of Students with Disabilities- Serious Bodily Injury
JHC Student Health
Services and Requirements
JHC-E1 Student Health
Services and Requirements
JHC-E2 Student Health
Services and Requirements
JHC-R Student Health
Services and Requirements
JHCA Physical
Examinations of Students
JHCAB Student Welless Plan
JHCC-A Guidelines for School Attendance for Students with Human IV
JHCC-R Communicable
Diseases
JHCCA Blood Borne
Contagious or Infectious Diseases
JHCD Administering
Medicines to Students
JHCD-E Administering
Medicines to Students
JHCD-R Administering
Medicines to Students
JHDA Psychological
Evaluation and Surveys of Students
JHG Child Abuse and Neglect
Reporting
JHG-R Child Abuse and
Neglect Reporting
JHH Suicide Prevention (Also: JHG) (Also: EB)
JN Student Fees, Fines, and
Charges
JN-R Student Fees, Fines
and Charges
JO-E Student Records
K SCHOOL-COMMUNITY RELATIONS CLICK
TO RETURN TO THE TABLE OF CONTENTS
KA Goals for School-Community Relations
KBA Requests for Information
KBA-R Requests for Information
KBA-1 Requests for Information
KBA-2 Record of Inspection
KBC Media Relations
KBE Internet Privacy
KC Community Involvement in Decision Making
KD Public Participation at Board Meetings (Also BDDH)
KF Distribution of Informational Materials
KFA Special Interest Materials
KFB Administration of Surveys and Questionnaires
KG Community Use of School Facilities
KG-E Contract for Use of
School Facilities
KG-R Community Use of
School Facilities
KGA Public Sales on School Property
KGB Public Conduct on School Property
KGC Tobacco Use on School Premises
KGC-R Designation of
Smoking Areas
KH Public Gifts to the Schools
KI Public Solicitations in the Schools
KLB Public Complaints about Learning Resources
KLB-E Challenge of
Controversial Instructional Materials
KLB-R Public Complaints
about Learning Resources
KM Relations with Community Organizations
KMA Relations with Parents Organizations
KN Sex Offender Registry
Notification (Also: KNAJ)
KNA Sex Offenders on School Property
KNAJ Relations with Law Enforcement Authorities
KNB Reports of Missing Children
KP Parental Rights and Responsibilities
KQ Commercial, Promotional, and Corporate Sponsorships and Partnerships
L EDUCATION AGENCY RELATIONS CLICK
TO RETURN TO THE TABLE OF CONTENTS
LA Education Agency Relations Goals
LB Relations With Private Schools
LBD Home Instruction
LC-E Charter Schools
Application
LE Relations With Colleges and Universities
LEA Student Teaching and Internships
LEB Advanced College Placement
LI Relations with Educational Accreditation Agencies
MISCELLANEOUS CLICK TO RETURN TO THE TABLE OF CONTENTS